Notarization is one detail that brokers can’t afford to overlook.
Whether finalizing contracts, transfer deeds, or power of attorney documents, having them notarized safeguards clients from future disputes. A proper notarization confirms authenticity, strengthens the validity of your documents, and demonstrates professionalism in every transaction.
Why Notarization Matters
A notary public verifies the identity of all parties signing a document and confirms that they’re doing so willingly.
This simple but critical process prevents fraud, forgery, and disputes over validity later on. For brokers, notarized documents demonstrate professionalism and diligence, characteristics that reassure clients.
Additionally, notarization creates a permanent record that confirms everyone involved is who they say they are and that they understand what they’re signing. It also strengthens the enforceability of agreements, reducing the likelihood that a party can later challenge a document’s authenticity.
Courts and lenders often rely on notarized documents as credible evidence, giving transactions a layer of authority that unverified paperwork lacks.
Common Documents That Require Notarization
Documents that require notarization to be enforceable include:
- Real estate transfer deeds
- Mortgage documents
- Powers of attorney
- Affidavits
- Client agreements and disclosures
Even when notarization isn’t legally required, it’s still a best practice for any document involving money, ownership, or legal rights.
How the Process Works
The notarization process is straightforward but must be done correctly to hold up legally.
A certified notary public witnesses the signing of a document after verifying the signer’s identity with a valid photo ID. The notary then applies an official seal and signature, confirming the document was signed voluntarily and with full understanding.
Some notaries are mobile and can meet clients at homes, offices, or closing tables, making the process quick and convenient. Illinois allows remote online notarization (RON), where documents are notarized over a secure video call. It’s fast, compliant, and perfect for clients with tight schedules.
Tips for Brokers
Keep a trusted notary on call. Build relationships with local notaries or use reputable online platforms for last-minute needs.
Educate your clients. Explain why notarization matters so they understand the value behind every signature.
Stay compliant. Always verify you’re meeting state-specific notarization laws for real estate transactions.
Document everything. Keep records of notarized documents for your files, as it protects you in case of future disputes.
Notarization transforms a signed page into a legally defensible record, one that holds its weight whether reviewed by lenders, title companies, or the courts.
The Minchella & Associates Difference
With over 40 years of experience in Illinois real estate law, Erica Minchella has represented thousands of home sellers and buyers, landlords, and commercial and investment property owners.
For more information, schedule a consultation today.
